Questions regarding this statement should be directed to firstname.lastname@example.org.
We’ve structured our Web Site so that, in general, you can visit 4QuartersIT on the Web without identifying yourself or revealing any personal information.
However, 4QuartersIT may ask you to register and provide information that personally identifies you, including when you register as a customer or purchase a product/service from 4QuartersIT, download white papers, subscribe to email newsletters, or respond to a marketing campaign. The information gathered is used to enhance the user experience on our site and to identify frequent visitors.
Table of Contents
- Sites covered by this privacy statement
- Types of information we collect
- Children’s privacy
- How we use your information
- Who we share your information with
- Your choices
- Your privacy preferences and opting out
- Your information and third-party companies
- Access to and accuracy of your information
- Keeping your information secure
- Changes to this Statement
- Contacting us
1. Sites covered by this Privacy Statement
2. Types of information we collect
We may collect information from the following sources:
- Applications, questionnaires and other forms you submit, such as your name, address and date of birth
- Web-based tools when you visit our Web sites, such as “cookies”
We may disclose the information described above to:
- Companies in our corporate group
This Privacy Statement covers personal information, non-personal data collection and aggregate reporting.
Personal information is information that is associated with your name or personal identity. 4QuartersIT uses personal information to understand better your needs and interests and to provide you with better service. Once you choose to provide us with personal information, it will be used only to support your customer relationship with 4QuartersIT. 4QuartersIT will not sell, rent or lease your personal information to others.
On some 4QuartersIT Web Sites, you can access products or services, request information, subscribe to marketing or support materials, register yourself or your 4QuartersIT products, or apply for a job at 4QuartersIT. The types of personal information you provide to us on these pages may include name, address, phone number, email address, user IDs and passwords, billing and transaction information, credit card information, contact preferences, educational and employment background, and job interest data.
To personalize our Web Sites, services or communications and improve our products and services, we may also ask you to provide us with information regarding your personal or professional interests, demographics, and experiences with our products or services. Providing this additional information is optional.
Non-personal information is data about usage and service operation that is not associated with a specific personal identity. 4QuartersIT collects and analyzes non-personal information to evaluate how visitors use the 4QuartersIT Web Sites.
We have safeguards to keep information confidential and secure:
- We have up-to-date physical safeguards, such as secure areas in buildings; electronic safeguards, such as passwords and encryption; and procedural safeguards, such as customer authentication procedures to prevent ID theft.
- We restrict access to information about you to only those employees who need to know that information to provide products or services to you.
- We train our employees on these security procedures, and we conduct regular audits to check on compliance with the procedures.
3. Children’s privacy
4QuartersIT is committed to protecting the privacy needs of children and we encourage parents and guardians to take an active role in their children’s online activities and interests. 4QuartersIT does not knowingly collect information from children under the age of 13 and 4QuartersIT does not target its Web Sites to children under 13.
4. How we use your information
4QuartersIT uses your personal information to provide you with services and to help us better understand your needs and interests. Specifically, we use your information to help you complete a application or order, to communicate with you, to provide service and support, to update you on services and benefits, to personalize promotional offers and to personalize some 4QuartersIT Web Sites. Occasionally we may also use your information to contact you for market research regarding 4QuartersIT products or services. We will give you the opportunity to choose your privacy preferences regarding such communications (see section 7, “Your privacy preferences and opting out”). Credit card information is used only for payment processing and fraud prevention. When you provide us with a credit card number (and other sensitive information), 4QuartersIT will take commercially reasonable steps to protect this information through a secure connection with your web browser. Credit card numbers are only used for payment processing and are not retained for marketing purposes.
Sensitive personal information is collected only to facilitate our financial service providers’ credit decisions and will be shared with them only with your permission. Credit card information and sensitive personal data are not used for any other purpose by our financial services providers or 4QuartersIT and will not be kept longer than necessary for providing the services, unless you ask us to retain your credit card information for future purchases.
You may receive periodic mailings from us with information on new products and services or upcoming events. If you do not wish to receive such mailings, please let us know by sending email to us at email@example.com.
Additionally, if you do not want 4QuartersIT to contact you for marketing purposes by email, postal mail, fax and/or phone, you may opt out by sending email to us at firstname.lastname@example.org. Please provide us with your name and the information you wish to unsubscribe. Place the word UNSUBSCRIBE in the subject.
4QuartersIT will take appropriate steps to protect the information you share with us.
Personal data collected online may also be combined with information you provide 4QuartersIT through other sources such as product registration, call centers or public events such as trade shows or seminars.
Personal data given to 4QuartersIT may be transferred across state and country borders for the purposes of data consolidation, storage and simplified customer information management.
Non-personal data is aggregated for reporting about 4QuartersIT Web Site usability, performance and effectiveness. It is used to improve the customer experience, usability and site content.
5. Who we share your information with
4QuartersIT will not sell, rent or lease your personal information to others. 4QuartersIT will not share your personal information with third parties except in responding to your requests for products or services. Your permission will be requested when you submit your information. 4QuartersIT shares customer information across 4QuartersIT-affiliated business entities and companies working on our behalf, but only as described above in “How we use your information.”
4QuartersIT contracts with third-party service providers and suppliers to deliver complete products, services and customer solutions described in “How we use your information.” Suppliers and service providers are required to keep confidential the information received on behalf of 4QuartersIT and may not use it for any purpose other than to carry out the services they are performing for 4QuartersIT. These service providers may change or we may contract with additional service providers to better accommodate our customers. 4QuartersIT will not share personal information with any other third parties without your permission, unless required by law enforcement action, subpoena, or local law.
4QuartersIT or its related entities could merge with or be acquired by another business entity or some or all of their respective assets could be acquired. If such a combination or acquisition occurs, 4QuartersIT will make every reasonable effort to notify you in the event we share with the merging or acquiring entity some or all of your personal information to continue serving you.
6. Your choices
4QuartersIT gives you the choice of receiving a variety of information that complements our products and services. You can subscribe to receive certain product- and service-specific information and 4QuartersIT-wide marketing communications. 4QuartersIT-wide communications may include new product information, special offers, or an invitation to participate in market research. We give you a choice regarding delivery of 4QuartersIT-wide communications by postal mail, email and telephone. You can make or change your choices at the data collection point. Please refer to Section 7 for further instructions. We will make every effort to honor your preferences. This option does not apply to communications for the purpose of administering order completion, contracts, support, product safety warnings or updates.
7. Your privacy preferences and opting out
4QuartersIT will not use your personal information for a different purpose than the one stated when you provided your data. Examples of unrelated uses include sending communications about special offers, product information, and marketing messages.
You may tell us not to:
- Disclose information about you outside our corporate group of companies, except we may disclose information as required or permitted by law.
- Disclose credit data about you within our corporate group of companies; we do not disclose credit data outside our corporate group of companies.
- Solicit you by mail, telephone, or email for products and services that are not directly related to your account and that are outside our regular communications with you (such as your monthly statement, customer service emails, or when you call our customer service center).
To opt-out of receiving communications you have expressly requested (such as email newsletters, software updates, etc.), email us at email@example.com.
PRIVACY AND SECURITY TIPS
- Protect your information: Never give your Social Security number or personal credit information over the phone unless you initiate the call. Keep your personal identification number (PIN) and password in a safe place. Try to memorize your PIN and password and do not write them down with your account information.
- Destroy or securely store your account records: Tear or shred receipts, bank statements, and unused credit card offers. Keep billing statements and other account-related documents in a safe place.
- Regularly review your credit report: Order a copy of your credit report at least once per year and report any mistakes to the credit bureau agency and the creditor reporting the information. Keeping your credit report error free is important. Sometimes, there is a small fee for ordering your credit reports, but if you’ve been denied credit within the last 60 days, the credit report is free.The three national credit bureau agencies are:
- Check your billing statements: Review your statements thoroughly. Call all your creditors immediately if you notice incorrect transactions.
- If you lose your credit card: Call all of your creditors immediately if you lose your credit card or suspect that someone has stolen your account information.
- If you think you have been a victim of identify theft, contact your local government agency for additional information regarding your rights.
8. Your information and third-party companies
Certain 4QuartersIT services are linked with those from unrelated third-party companies, some which offer you the option to share with both 4QuartersIT and the third party personal data you provide. Examples include the ability to request communications from 4QuartersIT marketing or solution partners, or to enable order completion through a reseller. We will not share your personal information with those third-party companies unless you make that choice.
9. Access to and accuracy of your information
4QuartersIT strives to keep your personal information accurate. We have implemented technology, management processes and policies to maintain customer data accuracy. We will provide you with access to your information, including making reasonable effort to provide you with online access and the opportunity to change your information. To protect your privacy and security, we will also take reasonable steps to verify your identity, such as a password and user ID, before granting access to your data. Certain areas of 4QuartersIT′s Web Sites may limit access to specific individuals through the use of passwords and other personal identifiers.
The most effective way to view and change your personal information is to return to the Web page where you originally submitted your data and follow the instructions on that Web page.
10. Keeping your information secure
4QuartersIT is committed to protecting the information you provide us. To prevent unauthorized access or disclosure, to maintain data accuracy, and to ensure the appropriate use of the information, 4QuartersIT has in place appropriate physical and managerial procedures to safeguard the information we collect.
We use Secure Sockets Layer (SSL) encryption when collecting or transferring sensitive data such as credit card information. SSL encryption is designed to make the information unreadable by anyone but us. This security measure is working when you see either the symbol of an unbroken key or closed lock (depending on your browser) on the bottom of your browser window.
Credit card numbers are used only for processing payment and are not used for other purposes.
11. Changes to this Statement
If there are updates to the terms of 4QuartersIT′s Online Privacy Statement, we will post those changes and update the revision date in this document, so you will always know what information we collect online, how we use it, and what choices you have. For material changes to this Statement, 4QuartersIT will provide notification to affected customers.
12. Contacting us
¹A URL (Uniform Resource Locator) is the global address of documents and other resources on the World Wide Web. For example, http://4QuartersIT.com is the URL for 4QuartersIT′s home page.
²An IP address is an identifier for a computer or device on a Transmission Control Protocol/Internet Protocol (TCP/IP) network, such as the World Wide Web. Networks use the TCP/IP protocol to route information based on the IP address of the destination. In other words, an IP address is a number that is automatically assigned to your computer whenever you are surfing the Web, allowing Web servers to locate and identify your computer. Computers require IP addresses in order for users to communicate on the Internet, browse and shop.